Foundation for Armenian Science and Technology (FAST)
Position
Administrative Assistant
Category
Job Address
Application Deadline
Administrative Job
Yerevan, Armenia
21/01/2019
Responsibilities
- Answer and direct phone calls - Organize and schedule appointments for the team - Plan meetings and take detailed minutes - Write and distribute emails, correspondence memos, letters, faxes and forms - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Update and maintain office policies and procedures - Order office supplies and research new deals and suppliers - Maintain and regularly update contact lists - Plan and coordinate meeting activities and luncheons - Book travel arrangements - Submit and reconcile expense reports - Provide general support to visitors - Act as the point of contact for internal and external clients - Perform additional special assignments as required in support of the team needs - Implement administrative systems, procedures and policies - Monitor administrative projects
Required Qualifications
- At least bachelor's degree - Proven experience as an Administrative Assistant - Knowledge of office management systems and procedures - Working knowledge of office equipment, such as printers and phone systems - Attention to detail and ability to proactively manage upcoming meetings/ events - Proficiency in Google Docs/ Sheets and Cloud Storage - Excellent time management skills and the ability to prioritize work - Attention to detail and problem-solving skills - Excellent written and verbal communication skills in English, Armenian, and Russian languages - Strong organizational skills with the ability to multitask
Application Procedures
All interested candidates are kindly requested to send their CV to: hr@fast.foundation indicating the title of the position ("Administrative Assistant") in the subject line of the e-mail. FAST is grateful to all interested applicants; however, only shortlisted candidates will be contacted for the interview. Please mention in your application that you have learned about this position from MyJob.am
Additonal Information
Foundation for Armenian Science and Technology (FAST) is looking for an Administrative Assistant who will perform administrative duties for the executive management. Responsibilities include screening calls, managing calendars for the team, arranging meetings and events, preparing reports and financial data, and handling visitor relations. The ideal candidate is a tech-savvy person, with strong computer and internet research skills. He/ she should be flexible, have excellent interpersonal skills, and the ability to work well with all levels of internal management and staff, outside clients and vendors. Sensitivity to confidential matters is required.
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